RFP #10-10

Request for Technical Expertise on Commercial Boilers to Provide Technical Analysis during the Development of Minimum Energy Performance Standards in India

Introduction

The Collaborative Labeling and Appliance Standards Program (CLASP) is an international non-profit organization that promotes energy efficiency standards and labeling for commonly used appliances and equipment. CLASP joined the Climate Works Foundation’s network as a Best Practice Network (BPN) in March of 2009. As a BPN, CLASP has expanded its efforts to support nations around the world that seek to improve energy efficiency in appliances, lighting, and equipment for household and commercial use, and reduce the emission of greenhouse gases that cause climate change.

Leveraging support from the Climate Works Foundation, CLASP is seeking to identify technical experts on commercial boilers to provide analytical and ongoing policy support to the Indian energy efficiency standards and labeling dialogue. These experts will work with CLASP and its partners in the development of technical analysis in support of India’s energy efficiency standards.

The resulting study will provide policy-makers with a comprehensive summary of technical, economic and market issues related to the use of boilers, and an assessment of potential CO2 savings from energy efficiency standards and labeling programs in India. The study will assess the present installed stock and current sales of boilers in India, differentiated by capacity, technology and fuel type, and provide guidance on how pre-existing Indian and international test procedures, energy efficiency labels or MEPS can be utilized to improve and speed up the development of standards and labels.

Background

The Government of India introduced the Energy Conservation (EC) Act 2001 and created the Bureau of Energy Efficiency (BEE) as a statutory body to implement the Act. Standards and labeling (S&L) are two major program areas being implemented by BEE. BEE works through committees of experts and stakeholders, including representatives from government organizations, industry, consumer organizations, testing laboratories and industrial associations, who determine how the program should be implemented on a product-by-product basis. BEE launched the first voluntary comparative energy label for refrigerators in May 2006. Other domestic and commercial products that have been labeled include air-conditioners, tubular florescent lamps, storage water heaters (geysers), colour televisions, clothes washer, ceiling fans, distribution transformers and cooking gas stoves.

BEE has identified, as a priority for labeling, commercial boilers with maximum capacity of 10 Tons (industrial boilers excluded) which are used extensively in schools, colleges, hostels, hospitals and the hotel industry. These boilers use a variety of fuel sources and heat exchange technologies, and vary in capacity.

Smaller commercial boilers with maximum capacity of 10 tons are manufactured and transported as a finished product, and are often referred to as packaged boilers. Larger units are composed of components that are combined on-site. Transport limitations are a major reason for the size restrictions on packaged units. Almost all fire-tube and cast iron boilers are packaged units.

The information on exact energy demands of boilers is not well known. Information regarding technology and the options for improving their performance are also not yet well researched. On the whole the technological status, technology gaps, test result data, type of industries, are either not known or consolidated updated data in these areas is not available.

It is expected that the market for commercial boilers will grow rapidly over the coming years due to economic growth, improved living conditions and customer expectation thereby leading to substantial energy demands and efficiency losses across India. To assist BEE in its decision about a possible standard and/or label for commercial boilers, CLASP is seeking to identify and mobilize technical experts to analyze:

  • The size of the market;
  • Percentage growth of demand in last three years;
  • Current and expected future sales;
  • Import statistics;
  • The technologies and range of products currently being manufactured in India;
  • The technologies and range of products currently being installed in India;
  • Available Indian and international test standards for commercial boilers;
  • Relevant testing capacities in India (government, manufacturer and/or third-party laboratories);
  • The typical costs of products, for each technology type and capacity range;
  • The typical energy demand in general during peak and off peak period; and
  • The typical energy demand and energy losses per product.

Scope of Work

In consultation with CLASP, the technical experts are expected to develop an approach and methodology for conducting the market and technical analysis, present interim results for review and discussion, consult with all relevant stakeholders, and clearly and definitively present all final analysis, recommendations, and conclusions in a comprehensive final report.

The scope of the analysis includes all commercial-sized boilers, packaged as well as custom-built units. Minimum and maximum capacities are not specified in this scope of work; the experts are expected to suggest a suitable capacity range as part of their analysis.

The technical experts will be required to fulfill the following tasks and responsibilities: 

  1. Assess the size of the national market for commercial boilers (number, types, sizes and capacities); units manufactured and sold; market share of main 5-10 suppliers; main distribution channels;
  2. Assess the installed stock of commercial boilers (number, types, sizes and capacities);
  3. Assess the technologies typical for new products, differentiated by manufacturer and capacity range, and indicate the market share of each technology;
  4. Assess typical fuel / energy consumption, per boiler and nationwide;
  5. Assess the energy efficiency of boilers, for the most common products in stock, the range of efficiencies found on the market, and efficiency improvement options available;
  6. Assess typical costs of boilers and boiler efficiency improvement options, for local as well as international manufacturing and differentiated by type and capacity;
  7. Develop energy labeling and minimum performance standard options, and assess, for each option, the costs and benefits to end-users and nationwide, national energy impacts; impacts on manufacturers and on end-users.

Timeline

The assignment is expected to commence in December 2010 and all analysis and reporting will be concluded by 31 March 2011.

Deliverables

The technical experts will be required to submit an inception report, interim report, draft final report, and a final report within the time frame stipulated in the contract that is executed for this assignment. They will also be required to present their approach at an inception workshop, interim findings at a progress meeting, and draft or final findings at a workshop with stakeholders.

Criteria

Interested firms/individuals are required to register as CLASP Implementing Partners before submission of proposals. Registration is simple and quick and may be done here. Any questions about CLASP's Partner Process may be directed to Elisa Lai via email at elai@clasponline.org.

A panel appointed by CLASP will evaluate qualifications received from respondents. Selection of qualified experts will be based upon the following criteria: 

  • Extent of international and local experience with standards and labeling analysis in the field of boilers. Teams having a mix of local and international experts are preferred;
  • Experience in the design and execution of consulting assignments related to energy efficiency in India;
  • Experience of working on S&L for other products with BEE;
  • Familiarity with product-specific test procedures and efficiency standards;
  • Demonstrated ability to undertake and successfully execute consulting assignments of a similar nature within proscribed timeframes;
  • Budget proposed to deliver the tasks under this RFP.

Additional information about CLASP's selection process is available here.

Submittal

Interested parties should submit:

  1. Full resumes of the members of the team proposed for the assignment, including contact information. A detailed statement explaining why the proposed project leader is the best-suited expert for this study. CLASP reserves the right to mix individuals that it selects from proposing teams to build the best international team possible;
  2. Statement of qualifications for individual or firm, including past projects which demonstrate the individual and/or firm’s relevant experience and expertise for this assignment;
  3. A detailed statement (maximum 3 pages) of the general approach the team would undertake in conducting the research, describing data sources, analytical methodology, if applicable identifying recent and ongoing studies and initiatives that need to be taken into account to avoid overlap and duplication, etc;
  4. A work plan outlining roles, responsibilities, tasks, deliverables and timelines. A budget estimating costs broken down by major expense categories in terms of testing and manpower including the hourly or daily rates for each member of the team.

We request that the technical and financial proposals be submitted as separate electronic files (preferably in pdf format). We further request that the file be named as per the following example: “Contractor Name: Product: RFP # 10 -10

If necessary for the selection process, CLASP may request additional information from any applicant. Interested Implementing Partners must submit their proposals by e-mail (please include "Response to RFP # 10-10" in the subject line) to Eric Gibbs, CLASP’s Senior Director of Country Programs, at egibbs@clasponline.org.

A Bidder’s Conference is being planned for Friday, 17 December, 2010 in New Delhi. Details on this conference will be forthcoming.

All questions may be directed to Rituraj Borah: rborah@clasponline.org. We request all enquiries be made by email and not by phone

Summary of Bids and Decisions

In keeping with CLASP’s commitment to a fair and transparent evaluation of all bids, we have provided a basic summary of the bids received under this RFP as well as the basic rationale for the final selection.

This was a competitive solicitation, and technical and financial proposals were received from three organisations: 

  • ICF International (ICF)
  • PriceWaterhouseCoopers (PwC)
  • National Productivity Council, New Delhi (NPC)

While all three bidders submitted strong proposals and were considered viable candidates for successful implementation of the project, the submission from the National Productivity Council, New Delhi, was considered superior due primarily to NPC’s extensive experience and expertise in the field of boilers in India.

Proposals were evaluated by a three member review team per defined criteria that included the approach, methodology, and project execution plan, extent of local and international experience in the field of boilers, and cost projections in accordance with the RFP.

Proposals were scored based on a Quality and Cost Based System (QCBS) totaling 100 points divided as follows: 

  • Technical proposal: 90 points
  • Financial proposal: 10 points

Final scores for the three proposals are provided in the table below: 

Organisation

Total Score

NPC

57

PwC

56

ICF

53